Meeting of the
University of Alaska
System Governance Council
Thursday, September 23, 1999
1:00pm-3:00pm
via audioconference
DRAFT MINUTES
The meeting began at approximately 1:15pm and
adjourned at 2:27pm
1. Call to order and roll call
---------------------------
Present:
Rosie Gilbert, Chair of the System Governance Council
and President, United Students of UAS-Juneau
Rudy Candler, Representative, UAF Staff Council
Don Cecil, Chair of the Faculty Alliance and
Chair, UAS Faculty Council
Hilary Davies, President, UAA Assembly
Tish Griffin, President, UAS Staff Council and
Vice Chair, Staff Alliance
Janet Dormandy, Vice President, Kenai Peninsula
College Student Union
David Rowher, Vice President, Statewide Administration
Assembly, for Leafy McBride, President
Pat Ivey, Executive Officer
Absent:
Stacey Banks, President, Associated Students of UAF
Larry Duffy, President-elect, UAF Faculty Senate
and member, Faculty Alliance
Megan Hall, President, Union of Students of UAA
Barb Tullis, Vice President, UAA Assembly
John LePore, President UAS Alumni Association
(ex-officio, non voting)
Jake Poole, Exec. Director, UAF Alumni Association
(ex-officio, non voting)
Richard Sewell, President, UAA Alumni Association
(ex-officio, non voting)
2. Adopt agenda
------------
MOTION: Moved by Griffin, seconded by Davies, passed
without objection
"The System Governance Council adopts the agenda for the
September 23, 1999 meeting. This action is effective
September 23, 1999."
3. Approve minutes
---------------
3.1 May 27, 1999 minutes
--------------------
Attachment 3.1
http://gov.alaska.edu/Council/Minutes/1999/05-27.html
MOTION: Moved by Griffin, amended and seconded
by Davies, passed as amended without objection
"The System Governance Council approves the minutes
from the May 27, 1999 meeting as amended. This action
is effective September 23, 1999."
Amendment: Change Jason's name to Jason Brune.
3.2 August 26, 1999 minutes
-----------------------
Attachment 3.2
http://gov.alaska.edu/Council/Minutes/1999/08-26.html
MOTION: Moved by Davies, seconded by Cecil, passed
without objection.
"The System Governance Council approves the minutes
from the August 26, 1999 meeting. This action is
effective September 23, 1999."
4. Chair's comments
----------------
Chair's comments were waived in the interest of time.
5. Information Resources Policy
----------------------------
MOTION: Moved by Cecil, seconded by Griffin, passed without
objection
"The System Governance Council moves to approve the
Board of Regents policy drafts, Part II,
Administration, Chapter VII, Information Resources,
as shown below. This action is effective
September 23, 1999."
Part II
Administration
Chapter VII
Information Resources
General Statement: Information Resources P02.07.01
Within the limits of facilities, resources, and personnel,
the university will establish, through Regent's Policy,
University Regulation, and MAU rules and procedures, a
framework for access to, and the responsible use of,
university information resources.
Information Resources Definitions P02.07.02
A. Information Resources
Information resources include the electronic equipment systems
and networks owned, leased, or operated by the university, as well
as the software and data resident on the electronic equipment,
systems and networks.
B. User
A user is an individual (including but not limited to students,
faculty, staff and affiliates) who has agreed to comply with
rules governing access to and use of information resources.
Objectives for Management of Information Resources P02.07.03
Information resources will be managed in a manner that will:
A. reasonably protect against misrepresentation, tampering,
destruction and/or theft of intellectual efforts;
B. maintain the integrity of university information resources;
C. allocate finite resources based on prioritized needs; and
D. respect First Amendment rights.
The president may promulgate regulations to implement the objectives
of this policy.
Access P02.07.04
Access to information resources will be provided to university
faculty, staff, students, and affiliates to further the university's
mission of instruction, research and public service. Access to
information resources will be granted based on relevant factors,
including legal and contractual obligations, privacy, the
requester's need to know, information sensitivity, and risk of
damage to or loss by the university.
Standards for User Conduct P02.07.05
Users will:
A. obtain proper authorization to use information resources;
B. use information resources in a responsible manner, which
includes respecting the rights of other users, the integrity of
the controls and physical facilities, and compliance with
license or contractual agreements, Regents' Policy, University
Regulation, and local, state, and federal law; and
C. minimize disruption or threat to the viability of information
resources, both those at the university and those to which the
university's systems are connected.
Protection and Enforcement P02.07.06
A. Protection
The university will establish procedures designed to protect
information resources from inappropriate disclosure,
misrepresentation, unauthorized access, alteration, or
destruction, whether such is deliberate or unintentional.
The university does not, however, undertake responsibility for
protecting individuals against the existence or receipt of
material that may be offensive to them or harmful to equipment,
software or data.
The university will establish procedures for securing its
information resources to a reasonable and economically feasible
degree against unauthorized access or abuse.
B. Enforcement
Violations of the standards for user conduct (1) may subject
employees to disciplinary action including termination,
(2) may subject students to disciplinary action including
expulsion according to the Student Code of Conduct procedures,
and (3) may also subject violators to criminal prosecution.
All users should be aware that violations of copyright laws
may also subject them and/or the University to substantial
legal liabilities. Information Resources personnel may implement
measures to protect against disruption or damage to the
University's information systems or alleged or perceived
violations of copyright laws, including temporary revocation
of access and other protective action.
Information Resources personnel at the University may access the
content of electronic communications and copy and examine any files
or other information resident on or processed through University
systems as appropriate to address a malfunction, maintain the
efficient operation of the system or avoid potential legal
liability. To the extent practicable, information accessed
and/or reviewed pursuant to this paragraph will be kept
confidential by Information Resources personnel. If, however,
the director of Information Resources (or the person fulfilling
that function) concludes that files resident on or processed
through University systems suggest the possibility of a
violation of Regents' Policy, University Regulation or law,
such information may be disclosed to University personnel or
law enforcement authorities without a search warrant.
The University and its employees will incur no liability for
damages for disclosure of information in accordance with,
or in violation of, this policy.
Administrative Responsibilities P02.07.07
An MAU may establish rules and procedures to define
conditions and enforcement mechanisms for use of information
resources under its control. MAU statements must be consistent
with this policy and any implementing regulation and published
in a manner reasonably designed to make these conditions known
to users.
The university reserves the sole right to limit, restrict or
extend access to its information resources.
No Rights of Actions Against the University P02.07.08
Nothing in this policy or implementing regulation is intended
to create, extend or support any claim or cause of action
against the university.
6. FY 2001 Budget and Legislative Outlook
--------------------------------------
From the Staff Alliance retreat, the outlook is fairly
pragmatic. The president certainly can't work any
harder and needs help. The Staff Alliance is looking
for ways to assist. It seems to work better if
all the governance groups are working together
rather than individual groups working separately
on singular issues. The Staff Alliance had dinner
with Rep. Jeannette James, Rep. Tom Brice and
Rep. John Davies. Regarding the number of
public opinion messages sent to Juneau last year,
the university was ranked first or second in
terms of support. The university is one of
of the favored agencies. It is hoped that trend
will continue; however even K-12 which is
formula-funded may be looked at for reductions
this year.
Regarding how the permanent fund vote would affect
things, the political elite--the ones who understand
the situation--voted yes. Legislators are still
hearing "cut the budget." They believe--Democrat
and Republican--that is what their constituents
are saying.
The university priority right now is to get as good
a budget request from the Governor as possible.
What the Governor submitted last year was what was
funded by the legislature.
Next year is an election year and legislators
want to look good, so there may be some relief
from that.
The president will meet with the Governor in
October. The Board of Regents will meet with
the legislature in Anchorage November 12.
Repeating themes the legislature continues to
hammer on include
- the university's involvement in research
- bloated administration
- the rural campuses
Regarding the research theme, certain legislators
feel that the university should not be
conducting any research or a whole lot less
than is done now. There appears to be no
understanding of how much money that research
brings in. Research is an income generator
for the university and for the state.
Regarding bloated staff, the university
can demonstrate that staff have been
reduced over the past several years, way
below average in comparison
to university systems in other states.
Regarding rural education, we are not the
University of the Great Big Cities and will
not close the campuses. Our consitutents
live in all of Alaska, not just in Anchorage
and Fairbanks.
When some of the legislators talk about
dropping the rural sites, they are also
including Juneau in that group.
These three issues have been addressed in the
UA Advocate newsletters that were published
this spring.
http://www.alaska.edu/swlegis/UAAdvocate.htm
We are being asked to spread the word to the
rest of the Alaskan community what the realities
of these three issues really are.
Whenever anyone hears other cocktail party
one-liners, contact Wendy Redman so they can
be dealt with.
Excluding K-12, the university general fund
operating budget is approximately 50% of the
total budget for the other state agencies.
Regarding sending messages to legislators,
legislators always check to see if the sender
is in their district, and is registered to vote.
Governance generally coordinates very closely
with Wendy Redman and Ann Ringstad regarding
legislative efforts. Meanwhile there needs to
be a slogan developed. Two years ago, it was
"I support the university, and I vote" in parts
of the state. Anchorage developed its own slogan.
The combination of activities held the university's
act together until President Hamilton came on
board. Now he is out front and is seen to be
making an impact, but he can't do it alone.
Everyone is in a holding pattern pending
President Hamilton's developing his strategy.
Meanwhile, the local governance groups should
be out in the communities drumming up support
locally for the university. Make sure that
your leaders are highly visible in the communities,
that you are speaking to the Rotary, the
chambers of commerce, and other civic organizations,
and actually involved in them as members.
The new UAA Alumni Association president is on
the university subcommittee of the Anchorage
Chamber of Commerce. The UAA Faculty Association
is also quite active.
Alumni associations are a very good resource.
There are alumni from each association all over
the state in every district and very often holding
key positions in business or government.
It is incumbent upon us to get the students, faculty
and staff together with the alumni as local groups
to begin to move forward under an overarching
theme. It remains to be seen what the theme will
be this year. The president is still in the process
of developing it. Ivey was directed to check on the
total number of people in Alaska versus the number
registered to vote. Ivey was directed to check on
the total number of people in Alaska versus the number
registered to vote.
7. Board of Regents meeting Sept 30-October 1, 1999
------------------------------------------------
Tuition is on the agenda as an information
item. There will be a Y2K report. There
was an employee survey done and the results
will be discussed with the Board.
8. Reports
-------
8.1 Other System Governance Groups
------------------------------
Coalition of Student Leaders
The Coalition discussed the Coalition budget,
standing rules, selected temporary representatives
to the Council pending permanent elections in
October; discussed goals and directions for the
academic year, regents policy draft on residence
life, and the United States Student Association.
The Coalition retreat with the president will be
the Saturday after the Board of Regents meeting in
Anchorage.
Strengthening the Coalition is one of the goals for
the year. The idea of a systemwide id for students
attending Board meetings was discussed. This
would be so student leaders attending BOR meetings
could view the campus facilities where the BOR meeting
was being held.
Staff Alliance
Staff Alliance held its retreat with the president
on September 15. The first day included a luncheon
with Patty Hamilton. The afternoon included a
parliamentary procedure workshop. The second day,
President Hamilton spent the day discussing the
main points of his new presentation to the rest
of Alaska over the next few months. Janet
Jacobs talked about human resource issues
including the idea of a job classification system.
Reference was made to the study of employee tuition
waivers that demonstrates the cost benefit of continuing
that benefit. Staff Alliance president Judith Michael
is also collecting anecdotal information to present to
the Board.
Faculty Alliance
The Faculty Alliance is getting ready for its retreat
with the president on October 12. Key issues include
distance education, the possible hiring of a statewide
vice president for academic affairs, and faculty role
in developing unique mission for each MAU.
8.2 Local Governance Groups
-----------------------
UAA
Kenai Peninsula College Student Union is promoting
student awareness by sitting on as many committees as
student leaders have been asked to sit on. They are
also very interested in distance education. It is
major issue on the KPC campus. All five KPC student
government officers will attend the president's retreat
for student leaders in Anchorage, and will be promoting
how important education is in the State of Alaska.
UAF
The UAF Staff Council has a new president, Irene Downes.
The Council is setting up a group for UAF advocacy,
is investigating parking fees, and options to
red-lining staff. An ice cream social is planned
to enhance the Council's visibility among its
constituents. An ad hoc committee has been established
to design next year's calendar. There are a number of
courses employees can take through the internet at their
own pace (Gartner).
UAS
The UAS Staff Council is taking up many of the same
issues as the Staff Alliance. The Council had a
couple of potlucks: one for the physical plant to
reward them for their efforts over the summer, and
also a general staff picnic. UAS is fairly
comfortable with the forced holiday closure.
The United Students of UAS-Juneau is engaged in a
web site review. A special committee has been
established to make the UAS web site as user-
friendly as possible, so students don't have
to be on campus to register. A student
ambassador program has just be started.
SW
SAA is concerned about employee morale and taking up
many of the same issues as is the Staff Alliance.
To strengthen the link between the university and
the community, SAA takes up collections for a food
bank and takes up collections of gifts for needy
families at Christmas.
9. Other items of concern
There were no other items of concern.
10. Comments
There were no other comments.
11. Adjourn
The meeting was adjourned at 2:27pm.