Friday November 10, 2006

1:30 pm- 3:30 pm by audio conference

 

Draft Minutes

 

1.         Call to Order and Roll Call

 

            The meeting was called to order at 1:40pm

 

            Members Present:

 

            Joe Blanchard, Chair, System Governance Council; Past President ASUAF

            Sven Gilkey, President, ASUAF

            Shirish Patil, Chair, Faculty Alliance; President, UAF Faculty Senate

            William Andrews, President United Students of UAS-Juneau

            Jeff Stepp, Chair, Staff Alliance; President, UAF Staff Council

            VP for Danielle Pettijohn, President, Kenai River Campus Student Union

            Chuck Craig, Chair, UAS Faculty Senate

            Bob Kizer, President, UAA APT Council

            Erin Long, Vice President, United Students of UAS-Sitka

           

            Ex-Officio Members:

 

            Penny Campbell, UAS Alumni Association

            Mark R. Hamilton, President, University of Alaska

 

            Staff:

 

            Pat Ivey, Executive Officer, System Governance

 

2.         Chairs Report

 

Joe Blanchard reported that he would be stepping down to accept a position as aide to newly-elected state representative Scott Kawasaki.

 

3.         Adopt Agenda

 

            MOTION:  moved by Andrews, seconded by Gilkey, passed without objection

 

“The System Governance Council moves to adopt the agenda for the November 10, 2006 meeting.  This action is effective November 10, 2006.”

 

4.         President Hamilton

 

            President Hamilton was very appreciative of the role the Faculty Alliance had taken on the student success issue. 

 

5.         Approve Governance Regulation – Final Revisions

            http://gov.alaska.edu/staff/2006-08-31.governancereg.pdf

 

MOTION: Moved by Stepp, seconded by Gilkey, passed without objection

 

“The System Governance Council moves to approve the draft governance regulation approved by the president on August 31.  This action is effective November 10, 2006.”

 

The motion and regulation draft will be transmitted to President Hamilton for his action.

 

6.         Elect Chair 

 

Nominations were opened. William Andrews nominated Sven Gilkey. Nominations were closed and Gilkey was elected by acclimation.

 

7.         Approve calendar

 

            MOTION: passed without objection

 

“The System Governance Council moves to approve the 2006-2007 calendar of meetings.

-                       -           Friday, December 15, 2006, 1:30-3:30pm audio

                        -           Friday, January 26, 2007, 1:30-3:30pm audio

                        -           Friday, March 23, 2007, 1:30-3:30pm audio

                        -           Friday, April 27, 2007, 1:30-3:30pm audio

This action is effective November 10, 2006.”

 

8.         Election Results

 

The Council briefly discussed the results of the state general elections and impacts on the University budget.

 

 

9.         Student Success

 

Shirish Patil said there was tremendous national interest in K-12 and university partnerships.  On October 18, the Faculty Alliance spent an entire day with President Hamilton and Vice President Craig Dorman brainstorming what is going on at each of the MAUs in this regard.  Faculty experts Jo Devine-Acres, Sarah Kirk and Pete Pinney, as well as Staff Alliance Chair Jeff Stepp were invited to join the retreat because the Staff Alliance has also made student success one of its priorities. The group discussed bridge programs and specifically targeting English and Math and how we can change that in partnership with the high schools around the state.  The group also looked at needs-based financial aid for part time as well as full time students and is look at the university environment and good advising and resources that go along with that.  After the retreat, Patil attended the Systemwide Academic Council meeting and was asked to work with Dave Veazey to develop a strategic plan that will go to system and campus governance and administration for review.  The university budget targets a specific amount of money for student success. Faculty strongly feel that the fiscal resources should go to the MAUs. Discussions will commence with K-12 soon on several levels.  Everyone was encouraged to initiate discussions on their campuses. The Board of Regents is especially supportive of student success efforts.

 

10.       System Governance Reports

 

10.1     Faculty Alliance

 

The Faculty Alliance meets next week. The Alliance supports state-funded needs-based financial aid and will be considering a motion to that effect.  The Alliance will also discuss whether or not to activate the Banner placement module.  The Alliance is planning another retreat in late January with an outside speaker to continue student success discussions.

 

Patil is also on a search committee to recruit a new Vice President for Academic Affairs.  The search committee met this morning, will meet at least one more time.  It is intended that the search work be done and for campus visits in late January or early February. 

 

Sitka faculty member Steve Hamilton has agreed to sit on the guaranteed tuition task force as an Alliance representative to that group. The task force has to make its recommendations by December.

 

10.2     Staff Alliance

 

The Staff Alliance has a new UAS member in Rita Fuller, newly-elected UAS Staff Council president, and Heather Swanson, newly-elected vice president. Step encouraged everyone to look at all the student success information on the Faculty Alliance web site.  He said it was important that students make this a priority on their campuses and is willing to talk to anyone and share resources. 

 

The Staff Alliance is working hard on staff training and development and encouraged that Ann Sakumoto has been hired to head that up

 

10.3     Coalition of Student Leaders

 

William Andrews reported that his is stepping down from his position as President of the United Students of UAS-Juneau Campus to accept a position of intern with the Alaska State Legislature.  USUAS-JC Vice President Lindsey Forrest will become president.  Andrews was invited to be a participant on the guaranteed tuition task force along with student regent Jake Gondek and will be communicating the outcomes. The Coalition discussed legislative program this session and will be constantly reminding the legislature that students are the state’s best natural resource and will use the pipeline theme in its campaign with the university being the pipeline. 

 

10.4     Alumni Associations

 

Pat made an alumni report, referencing the report distributed by Stacey Marsh and noted with pleasure the revival of the UAA Alumni Association. 

 

11.       Local Governance Reports

 

11.1     UAA

 

UAA has a new provost, Mike Driscoll, a new science facility coming on line in 2009, and the ANSEP building has recently opened.  The UAA human resources director is leaving but a replacement announcement will be coming soon. The UAA Assembly met about the legislative situation. The Anchorage student government is sponsoring a thanksgiving feast on campus. 

 

11.2     UAF

 

The UAF Governance Coordinating Committee put on a gubernatorial forum. Candidates Halcro and Knowles attended but Candidate Palin chose not to attend.  There was lots of absentee voting on campus. ASUAF passed resolution endorsing the establishment of a $1 million endowment for needs-based financial aid.  Gilkey pitched it to the regents November 1.

 

Patil said UAF Faculty Senate discussing plus-minus grading that the faculty voted on last year; how can that be implemented and impacts on students and financial aid. A request for a BA in emergency management is going to regents in December.  Roe Bailey is new vice chancellor for administration.  The document imaging project went live couple campuses.

 

11.3        UAS

 

Chuck Craig said the UAS Faculty Senate is discussing Banner placement module, common testing instruments and scoring across the system and is talking about only applying the guaranteed tuition to those students with declared majors.  The Senate is also interfacing with K12 and working on its 2009 accreditation review institutional studies.

 

Penny Campbell reported that UAS Alumni Association pledged $25,000 to the trail campaign to build a trail around Auke Lake, and give $6 000 in scholarships.  Next big UAS Alumni Association event will be its spring auction.  Everyone is having a 101 activity to get people involved in the alumni association.  For example, the association had a History 101 about Treadwell Mine with a barbecue.  Next week, the Association having a Coffee 101 so alumni can attend and hopefully become members.  The UAS Alumni Association also has a student alumni association and invited them to the event last week.

 

Erin Long said the United Students of USUAS-Sitka had Halloween party at a local radio station, is working on its constitution, met with Representative Peggy Wilson and opponent and Sitka mayoral candidates.  They are still working on student housing and trying to work out something with Sheldon Jackson to put UAS students in their dorms and for long term working with Shee Atika who owns land on which they are developing into condos. Thanksgiving feast planned for campus and town and Mt Edgecumbe High School.

 

11.4     SW

 

No statewide report was given.

 

12.       Comments

 

The KRC Student Union had a recent Halloween party on campus and is in the process of ratifying student union constitution.

 

Jeff Stepp said he appreciates groups such as the Council that include faculty, staff, students and alumni; thinks the pipeline idea is brilliant.

 

13        Adjourn

 

            The Council adjourned its meeting at 2:45 pm.